Make a ranking
There are many ways to help you manage your priorities. First of all, we propose a ranking from A to D for all the tasks you have to do in your day, for example. Here is what we offer:
- Category A : the tasks you need to do well in the day. The question does not even arise for these tasks, you know from the beginning that they will have to be done at the end of the day. In this category, you can also list the tasks that must be processed quickly.
- Category B : important tasks too, but a little less than the first ones.
- Category C : the tasks that would be good to achieve today, but that can also be done another day. It's really only if you do the tasks in this category.
- Category D : you can place in this category all the tasks that are irrelevant for your day, which will have no impact on your professional activity for example, that will not allow you to generate in the short or long term a figure of business. We usually talk about all the administrative tasks .
Make the difference between urgency and importance
In a second step, it is necessary to know how to differentiate between importance and urgency. You will therefore classify your tasks in one of these two columns. Of course, you will have to prioritize all the tasks that will be placed in the "emergency" category. If you have the opportunity to work with another person, it would be interesting to learn to delegate. This will allow you to have more time to carry out certain tasks that seem necessary to you during the day, and of which you absolutely wish to be able to contribute. In this case, delegate tasks that seem less important or have fewer issues.
Thus, before managing your priorities, you must take the time to differentiate each of your tasks, because all do not have the same importance, even if at first you think they must all be processed.